PRESENTER GUIDELINES

Oral Speaker Guidelines

You should plan your presentation for the following time, including 2-3 minutes for questions.

  • Keynote: 30 mins (total)

  • Invited Talk: 20 mins (total)

  • Oral Presentations: 15 mins (total)

Your presentation should be prepared as follows:

  • Aspect Ratio for all talks is 16:9.

  • Prepare your slides and transfer onto your own USB stick.

Giving Your Talk On-site

  • There is no speaker-ready room on-site.

  • Arrive at your session room 30 minutes prior to the start of your session.

  • Speakers will not present from their own laptop but instead pre-load their presentation onto the room PC laptop.

  • Connect your USB stick to the session room laptop (PC running Windows 11 and MS Office with PowerPoint).

  • Please save your presentation to the desktop.

ON-SITE POSTER GUIDELINES

Please set your poster up by 8 am sharp on the day of your poster session. Please plan to present your poster on the day of your poster session during the designated poster session time. Posters will remain in place all day. 

POSTER BOARDS/POSTER SIZE: Each author will be provided one board with a presentation area measuring 4 feet tall x 4 feet wide. You do not have to create a poster to fill the entire board. We recommend you choose a landscape orientation ~3 feet wide. Each board will be numbered. Push pins will be provided.

TITLE: The title should span at least 2/3 of the width of your poster. The banner should include the author(s) and affiliation(s).


CONTENT AND LAYOUT: Use a sans serif font such as Arial or Helvetica in a minimum size of 24 pt. (1/4" high). Text, figures and photographs should be readable from a distance of 4 feet. If using multiple panels, label them in the order they should be viewed and arrange them in a logical flow from top left to lower right.

Poster Flash Talk Guidelines

If your poster was selected for a flash talk.

Your presentation should be prepared as follows:

  • 2 - 3 minutes presentation using 1-2 PowerPoint slides

  • Aspect Ratio for all talks is 16:9.

  • Prepare your slides and transfer onto your own USB stick.